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Objective:

• How to get my data out of Practice Panther?
• What can migrate from Practice Panther?
• How to export from Practice Panther?
• What is a Practice Panther migration?
• How to get data from Practice Panther to Clio?

Environment:

• Practice Panther 

Additional Information:

Please note that the success of any data migration depends primarily on the quality of the data set provided to us. Before attempting to migrate your information into Clio, you should ensure that your data is consistently formatted, well organized, sufficiently backed up, and stored securely. If you are not certain, it is recommended that you consult with your Clio representative before proceeding.

• Only administrators are able to export client data.
• The Export to Excel button is generally located next to Choose Columns option on the far right (look for the page icon with a small 'x'.)

Migration Recommendation

When exporting the following Excel files, they will all export with the same name because they are all coming from the Activities section. As a best practice and to ensure a quick migration, we strongly encourage renaming the exported Excel file to what it contains. For example, once you export Tasks, you can rename the exported Excel file as "Tasks".

Procedure:

Before you start exporting, please update your PracticePanther Settings as follows:

1. Click your Name in the top right
2. Click Settings
3. Select Company Settings on the left-hand side 
4. Under Display Name set the Contact to First M Last 
5. Update Matter to Number-MatterName
6. Update Users to First M Last 
7. Click Save

To Export Your Contacts:

1. Click on the Contacts button located in the menu bar at the top of your screen
2. [IMPORTANT] Set the filters at the top to:
   • Primary Contacts
   • Assigned To: Any User
   • Created Date: All Time
3. Click the Export to Excel button on the top right section, and select Export All

To Export Your Matters:

1. Click on the Matters button located in the menu bar at the top of your screen
2. [IMPORTANT] Set the filters at the top to:
   
   • Assigned To: Any User
   • Originated By: Any User
   • Status: Any
   • Created Date: All Time
3. Click the Export to Excel button on the top right section, and select Export All
   

To Export Your Time Entries:

1. Click on the Time Entries button located in the menu bar at the top of your screen 
2. [IMPORTANT] Set the filters at the top to:
   
   • Billed By: Any User
   • Status: Any
   • Date Range: All Time
3. [IMPORTANT] Click on Choose Columns and ensure that ALL column checkboxes are checked
4. Click the Export to Excel button on the top right section, and select Export All
5. Rename the downloaded file to "Time Entries"

To Export Your Expense Entries:

1. Click on the Expense button located in the menu bar at the top of your screen
   • Expenses may be found under the 'More' dropdown
2. [IMPORTANT] Set the filters at the top to:
   
   • Billed By: Any User
   • Status: Any
   • Date Range: All Time
3. [IMPORTANT] Click on Choose Columns and ensure that ALL column checkboxes are checked
4. Click the Export to Excel button on the top right section, and select Export All
5. Rename the downloaded file to "Expenses"

To Export Your Tasks:

1. Click on the Activities button located in the menu bar at the top of your screen
2. [IMPORTANT] Set the filters at the top to:
   
   • Tasks
   • Status: Any
   • Assigned To: Any User
   • Created By: Any User
   • Date Range: All Time
3. [IMPORTANT] Click on Choose Columns and ensure that ALL column checkboxes are checked
4. Click the Export to Excel button on the top right section, and select Export All
   
5. Rename the downloaded file to "Tasks"

To Export Your Notes:

1. Click on the Activities button located in the menu bar at the top of your screen
2. [IMPORTANT] Set the filters at the top to:
   
   • Notes
   • Status: Any
   • Assigned To: Any User
   • Created By: Any User
   • Date Range: All Time
3. [IMPORTANT] Click on Choose Columns and ensure that ALL column checkboxes are checked
4. Click the Export to Excel button on the top right section, and select Export All
5. Rename the downloaded file to "Notes"

To Export Your Call Logs:

1. Click on the Activities button located in the menu bar at the top of your screen
2. [IMPORTANT] Set the filters at the top to:
   
   • Calls
   • Status: Any
   • Assigned To: Any User
   • Created By: Any User
   • Date Range: All Time
3. [IMPORTANT] Click on Choose Columns and ensure that ALL column checkboxes are checked
4. Click the Export to Excel button on the top right section, and select Export All
5. Rename the downloaded file to "Call Logs"

To Export Your Emails:

1. Click on the Activities button located in the menu bar at the top of your screen
2. [IMPORTANT] Set the filters at the top to:
   
   • Emails
   • Status: Any
   • Assigned To: Any User
   • Created By: Any User
   • Date Range: All Time
3. [IMPORTANT] Click on Choose Columns and ensure that ALL column checkboxes are checked
4. Click the Export to Excel button on the top right section, and select Export All
5. Rename the downloaded file to "Emails"

To Export Your Calendar Events:

1. Click on the Activities button located in the menu bar at the top of your screen
2. [IMPORTANT] Set the filters at the top to:
   
   • Events
   • Status: Any
   • Assigned To: Any User
   • Created By: Any User
   • Date Range: All Time
3. [IMPORTANT] Click on Choose Columns and ensure that ALL column checkboxes are checked
4. Click the Export to Excel button on the top right section, and select Export All
   
5. Rename the downloaded file to "Calendar"

Related Content:

What happens to the information that can't be brought to Clio in a data migration? See this article or contact us for information about the best practices for setting up your Clio account?

What Can I Export from PracticePanther?

PracticePanther Data Migration Guide