KCS - How to Take a Screenshot on Windows

Objective:

  • How to take a screenshot on a Windows PC

Environment:

  • Clio Web App

Additional Information:

Instructions for Mac OS Users can be found here.

The Print Screen button on your keyboard can take a screenshot and save it as a file, take a screenshot without saving it as a file, or take a screenshot of only one window (instead of the whole screen).

The print screen button may be labeled as “PrtScn,” “PrntScrn,” “Print Scr,” or something similar. On most keyboards, the button is usually found between F12 and Scroll Lock. On laptop keyboards, you may have to press the “Function” or “Fn” key to access the Print Screen feature. 

Procedure:

To Save Your Screenshots as a File

  • Press the Windows Key + PrtScn on your keyboard. 
    • If you’re using a tablet, press the “Windows logo button + volume down button.” On some laptops and other devices, you may need to press the “Windows logo key + Ctrl + PrtScn” or “Windows logo key + Fn + PrtScn” keys instead. Check your laptop’s manual for more information.
  • The screen will dim for a moment, and you will see the screenshot appear as a file in a folder entitled “Screenshots”, inside your default “Pictures” folder. The screenshot is automatically labeled with a number.

To Take a Screenshot Without Saving

  • Press the PrtScn key. A screenshot of your display is now copied to the clipboard.
  • Open your favorite image editor, word processor, or other program you want to use the image in.
  • Choose Edit > Paste to paste the screenshot wherever you like. The dimensions of the image will be the same as your desktop resolution.
  • Note: On some laptops and other devices, you may need to press the “Alt + Fn + PrtScn” keys instead. Check your laptop’s manual for more information.

To Take a Screenshot of Only One Window

  • Click on the title bar of the window that you want to capture.
  • Press Alt + PrtScn. A screenshot of your currently active window will be copied to the clipboard, just as in the last section.
  • Paste it into your favorite image editor or document editor.
  • Note: On some laptops and other devices, you may need to press the “Alt + Fn + PrtScn” keys instead. Check your laptop’s manual for more information.
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