This article may be out of date!
Visit the New Knowledge Center

Deposits in Quickbooks Desktop Showing as a Negative Amount


  • Clio Import into Quickbooks Desktop shows Negative Numbers
  • Quickbooks Desktop Shows Negative Amounts in undeposited Funds
  • Negative Amount showing in Quickbooks Desktop when deposited


  • Clio Manage
  • Quickbooks Desktop

Additional Information:



Deposits directly into the Operating Account are not a supported workflow when it comes to Quickbooks Desktop as it does not have a debit and a credit. 


You can either:

Change your mapping with the steps below.

  1. Go to Bills
  2. Click the Export Transactions
  3. Select Quickbooks Export Options
  4. Speak to your Accountant about how they would prefer you to remap the 2nd and 4th lines


Use those funds to pay off Bills before exporting to Quickbooks Desktop.

  1. Click Record Payment on an Approved Bill
  2. Choose the Operating Account as the Source
  3. If you're in Previous Clio choose the Client or Matter from Source Balance Type
  4. Adjust any other information you need (like date)
  5. Click Record Payment


Was this article helpful?
This information is confusing or wrong
This isn't the information that I was looking for
I don't like this functionality