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Xero: Trust/Client Accounting

The Xero integration is available to North American subscribers of our, Boutique, and Elite plans.

For European subscribers please visit Clio's pricing page to see your available options.

You can upgrade to the Boutique or Elite plan in the app, or if you’re interested in seeing how this feature can work for your law firm feel free to contact us by email or give us a call at 1-888-858-2546 (choose option #1).

We've said it before - Trust/Client Account management in Clio is easy! For specific guidance on managing your Trust/Client funds in Clio, please view this article.

If you follow these steps appropriately, the pooled Trust/Client account will have an aggregate balance and all funds will be linked to the Client or Matter. You can then use Clio’s Trust/Client Ledger and Trust/Client Listing reports to give you a snapshot of current Trust/Client transactions and balances. Users are able to report on a per-Client and per-Matter basis the total of the client’s funds being held in the pooled account:

By integrating Clio with Xero, all invoices and payments will be syncing over from Clio to Xero on your behalf, saving you a ton of time! In order to complete your trust/Client account reconciliation within Xero, there are a few additional steps, as outlined below.

Receiving Funds in Trust/Client in Xero

When you receive funds in Trust/Client, you need to create a Manual Journal Entry in Xero to increase your Trust/Client Bank Account and Trust/Client Liability Account. This information does not sync from Clio due to limitations on how the two programs can communicate.

Paying Invoices from Trust/Client Funds in Xero

In Clio, when you apply Trust/Client funds to an invoice, Clio will move the funds from the Trust/Client account to the designated Operating Account:

When the payment syncs over to Xero, you will need to create a Manual Journal Entry to adjust the balance of your Trust/Client Liability Account and Trust/Client Bank Account in Xero to accurately reflect your Trust/Client Balance. If you have received multiple payments from Trust/Client in a period, Clio’s Trust/Client Ledger report can help you reconcile these transactions in Xero.

Returning Funds in Trust/Client in Xero

When you return Trust/Client funds back to your clients, you need to create a Manual Journal Entry to decrease your Trust/Client Liability Account and your Trust/Client Bank Account accordingly.

Trust/Client Reconciliation

For additional information about reconciling your Trust/Client accounts each period, see this article.

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