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QuickBooks Desktop: Mapping Debits and Credits Between Clio and QuickBooks Desktop

We have prepared the following overview to help you understand how the transactions you import from Clio into QuickBooks Desktop will affect your books. For a list of what you can export from Clio to QuickBooks Desktop, please refer to this article.

This chart assumes you are using the default chart of account set up when you open a new legal industry company in Quickbooks Desktop.

Clio Transaction

QuickBooks Desktop Entry

Bill Payments to Operating Account

Debit:  Undeposited Funds  

Credit:  Accounts Receivable

General Operating Account Deposits

Debit:  Checkings  

Credit:  Undeposited Funds

Trust Deposits

Debit:  Client Trust Account

Credit:  Trust Account Liability

Withdrawal from Operating

Debit:  Uncategorized Expense 

Credit:  Checkings

Withdrawal from Trust

Debit:  Trust Account Liability

Credit:  Client Trust Account

Bill Creation

Debit:  Accounts Receivable

Service Credit:  Legal Fee Income

Expense Credit:  Advanced Client Costs

Advanced Settings

Please note it is not recommended that you change these settings unless you are very familiar with Quickbooks Desktop and Accounting.

If you want to change the default accounts that Clio uses for the Exports, click HERE for Clio's QuickBooks Desktop settings. The Account Number is not required, only the Account Name.

On this page, you can change which accounts you want Clio to use with the exports. The defaults are: 


If you ever need to reset these options back to the default mappings, delete the contents of the field(s) that you want to reset and click the "Update QuickBooks Export Options" button. Once the screen reloads, the field will be reset back to its default mapping.

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