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How to Record a Retainer and Apply it to a Bill


  • Enter prepayment into the operating account and apply funds to a bill
  • Add a nonrefundable retainer and use funds towards an invoice


  • Clio Manage

Additional Information:

  • If you do not see the Transactions sub-tab, you likely do not have the Accounts Permission. Contact your system administrator in order to have this added to your User Profile.
  • Please note: The Bill must be in an Approved status before recording the payment.
  • If you are looking to create a Trust Request (to send as an invoice) click HERE


  1. Go to the Matter where the funds are being entered
  2. Click the Transactions sub-tab
  3. Select the desired Account from the ledger dropdown
  4. Click the New transaction button in the top right
  5. Enter in the amount you would like to apply
  6. Click Record transaction
  7. Access the Bill (by going the Bills subtab at the top, then clicking the Bill ID number)
  8. Select Record payment 
  9. Select the operating account in the Source field
  10. Enter the amount to be applied towards the Bill in the Payment field 
  11. Select Record payment 


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