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Anticipated Disbursements and Workflows in Clio

Question:

  • What are Anticipated Disbursements? 
  • How do I Record Anticipated Disbursements in Clio? 
  • How do Anticipated Disbursements work with Accounting softwares? 

Environment:

  • Manage 

Additional Information:

  • How to Create an Expense Entry
  • Please note that these recommendations are only guidelines, Clio is not an accounting software so we encourage you to share this information with your Accounting Team or External Accountant before proceeding. 

Answer:

1. An anticipated disbursement is an impending disbursement that hasn't yet been paid. An anticipated payment is a disbursement that you are aware of, but do not intend on paying before the client pays this disbursement to you or may not need to be paid for some time. 

2. Anticipated disbursements can be recorded in Clio via the normal workflow of recording an expense entry in a matter (please see details above). The expense will stay as unbilled in the matter until the Client is ready to pay. You can then generate a bill for that expense. 

3. You can generate a report on unbilled expenses by filtering the Activities List and using the Export function at the bottom of the page. Please see more details here.

4. If you want to distinguish between regular disbursements and anticipated disbursements on a reporting basis, a workflow that can be used would be to record regular disbursements in Clio and anticipated disbursements in your chosen accounting software that is integrated with Clio. You can record Anticipated Disbursements under Accounts Payable Ledger separately in your Accounting Software. This way all billed disbursements will push through from Clio to your accounting software and this is where you can distinguish between both. As advised above, please consult with your Accountant on this before proceeding. 

 

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